To Access the System Setup screen you will need to ensure that all other ClockOn Windows are closed. Navigate to Setup > System Setup.
- Registration Details displays the name to which ClockOn has been licensed.
NOTE: that the field is read only. If it is required to change the name, please contact ClockOn support.
- Details of the licensee can be entered into the fields:
- Street Address
- Length (days): Defines the length of the roster period. A roster period is used for reporting purposes and for the costing of rosters.
- Starts: This field identifies the first day of the roster cycle.
- Processing Days: This setting determines the Estimated Funds Transfer Date as seen in the payroll screen and in the employee's pay slip
- E.F.T Grouping: When ClockOn produces an E.F.T file, the Administrator can choose to have it created by the location or by the ABN stored within the location. An example might be where there are four locations sharing a single ABN. Setting the E.F.T Grouping to ABN will ensure that only one E.F.T file is created, even though the four locations have been paid. Alternatively, setting the E.F.T. Grouping to Location ensures that an ABA file is created for each individual location.
TIP: If you are setting the E.F.T Grouping to Location set up different *.aba file locations for each location to ensure the *.aba file is not overwritten
- Timesheet Approval: This refers to the process of approving time sheets ready for payroll processing. There are two levels of approval:
- Partial approval (approve time sheets only): As and when the time sheet approval process is run, the time sheets are approved for processing. Any person with the relevant security access is able to edit the approved time sheets.
- Full Approval (approve sheets and pay data): When the time sheet approval process is run it will not only approve the time sheets but also mark them as being processed to payroll. This option is typically used by clients who use ClockOn for time and attendance recording, prior to exporting the time sheets to a third party payroll solution.
- Rostered Cut Off: This is the number of minutes for an employee to clock on or off to a rostered shift, before ClockOn no longer recognises that they are clocking on or off to a rostered shift. So if a shift was supposed to end at 17:00 and the employee didn't clock time until 23.30 then ClockOn would not put the end time against the roster shift end time because it is more than 6 hours(360 minutes ) past the end of the rostered shift.
- Non-Rostered Cut Off: This is the number of minutes for an employee to clock on or off for a non-rostered shift, before ClockOn no longer recognises that they are clocking on or off to the non-rostered shift. For example: if an employee clocks on and a non-rostered shift is created, the number of hours for the employee is added to the non-rostered clock on, then another 840 minutes. This is the window which is allowed before another clocked time is considered to be a new non-rostered shift.
- Card Encoding: Determines the method of card encoding. the options are:
- Use USB encoder: USB encoder option can only been used with a card encoder device and works on all models of scanners.
- Use Biometric scanner: Biometric scanner encodes only on Suprema units.
- Terminal Wait Period: This determines network timeout for Suprema units when running status check.