Payslip Rounding

Enter the number of cents to which net pay will be rounded. To round net pays to the nearest dollar, enter a value of 100. 

NOTE: Pay rounding is taken out of employee tax paid:


Pay Capping

The cap pay rate function, when used, ensures that no employee has a pay rate higher than the one entered, i.e. If the cap pay rate is set to 250%, no employee can have a rate higher than 250% of the base rate for any hour worked:

 


Shift & Ordinary Work Hours Rounding

 

ClockOn provides four shift rounding mechanisms:

  • Truncation of any period of time worked prior to the rostered shift start.
  • Truncation of any period of time worked after the rostered shift end.
  • Truncation of a customised period of time immediately before and after shift start.
  • Truncation of a customised period of time immediately before and after shift end.


NOTE: Shift rounding is only applied at the generation of payroll. (Actual clock times are never altered). Any combination of shift rounding methods may be applied concurrently.


  • Pay from Shift Start if Clocking On Before Shift Start: Select this option to ensure an employee is always paid using the rostered shift start time when clocking on early (before shift start). In the event an employee clocks on late (after shift start), hours paid will be reduced accordingly (unless an additional truncation value has been entered in the Truncate Before and After Shift Start field).
  • Pay from Shift End if Clocking Off After Shift End: Select this option to ensure an employee is always paid using the rostered shift end time when clocking off late (after shift end). In the event an employee clocks off early (before shift end), hours paid will be reduced accordingly (unless an additional truncation value has been entered in the Truncate Before and After Shift End field).
  • Round time to Shift Start When Clocking On Within: Enter a value in this field to establish a period of time (immediately before and after the shift start) for which an employee will not be paid. A maximum period of 15 minutes will be truncated prior to and after the shift start time. Truncation is ignored for any recorded shift start times that lie outside the period defined.Round time to Shift End When Clocking Off Within: Enter a value in this field to establish a period of time (immediately before and after the shift end) for which an employee will not be paid. In the table below a maximum period of 15 minutes will be truncated prior to and after the Shift End time. Truncation is ignored for any recorded shift end times that lie outside the period defined.


For example, the employee will not receive payments for work that occurs within 15 minutes before or after Shift Start and within 15 minutes before or after shift end.

The following table demonstrates various combinations of shift truncation:

Rostered Shift 09:00 to 17:00

Actual Clock Times

Truncate early clock times to shift start

Truncate late clock times to shift end

Truncate before and after shift start

Truncate before and after shift end

Paid Times

08:53 to 17:05

YES

YES

-

-

09:00 to 17:00

09:05 to 16:47

YES

YES

-

-

09:05 to 16:47

08:53 to 17:05

-

-

00:15

00:15

09:00 to 17:00

09:05 to 16:47

-

-

00:15

00:15

09:00 to 17:00

08:53 to 17:05

YES

YES

00:15

00:15

09:00 to 17:00

09:05 to 16:47

YES

YES

00:15

00:15

09:00 to 17:00

08:42 to 17:21

-

-

00:15

00:15

08:42 to 17:21

08:42 to 17:14

-

-

00:15

00:15

08:42 to 17:00

09:36 to 16:03

YES

YES

-

-

09:36 to 16:03

09:36 to 16:03

YES

YES

00:15

00:15

09:36 to 16:03

08:03 to 17:05

-

-

-

-

08:03 to 17:05



Time Sheet / Breaks Rounding

Time Sheet rounding rules are different to shift rounding rules in that they do not require rostered shifts in order to calculate.


ClockOn provides four basic time sheet rounding mechanisms:

  • Round time sheet start time:  Rounds the start time of every time sheet. Select to either round the start time up, down or to the nearest number of minutes specified.
  • Round time sheet end time: Rounds the end time of every time sheet. Select to either round the end time up, down or to the nearest number of minutes specified.
  • Round time sheet length: Rounds the overall length of every time sheet. Select to either round the length up, down or to the nearest number of minutes specified.
  • Round break start time: Rounds the start time of every break. Select to either round the start time up, down or to the nearest number of minutes specified.
  • Round break end time: Rounds to the end time of every break. Select to either round the break end time up, down or to the nearest number of minutes specified.
  • Round break length: Rounds the overall length of every break. Select to either round the length up, down or to the nearest number of minutes specified.

NOTE: Time Sheet rounding is only applied at the generation of payroll. Clock times are never altered. Combinations of time sheet rounding methods may be applied concurrently.