The year-to-date (YTD) section allows the user to view/edit the earnings that the employee has generated through the system.


As a general rule, we do not generally advise customers to make direct changes to the employee's YTD record, instead, we recommend using the YTD allowances and processing additional payrolls to correct the amounts. This allows for 

  1. Payroll tracking on the changes that were made.
  2. Payroll reporting will be able to include the amounts


For more information on how to create and process YTD adjustments please refer to the Processing Employee EOFY Corrections article.


This article includes information on the following;


How to Open the YTD Screen

  1. Navigate to Setup > Employee Details or select the people icon from the top of the main screen.
  2. Select the employee from the Employee employee drop-down menu
  3. Click on the Pay tab
  4. Select the YTD button to open the year-to-date editing screen


Employee Year to Date Amounts


The Year To Date screen contains three separate tabs

  • Tab 1 - General - Shows the employee's yearly earnings,
  • Tab 2 - Additional - Extends on the general tab to show overtime, child support, and leave payments.
  • Tab 3 - Allowances - This shows the listing of PAYG allowances currently listed against the employee.


Tab 1 - General



Financial Year: This allows you to select the financial year that you wish to view the balances for.

Gross wage: Total of gross wages processed to date.

Before Tax Adjustments: Total of before tax adjustments processed to date.


Taxable Income: Gross wage adjusted for the total of before tax allowances.


PAYE Tax: Total of tax paid year to date.


HELP Payments: Total of HELP (Higher Education Loan Program) payments processed to date, also referred to as HECS and STSL.


Tax Adjustments: Total of tax adjustments processed to date.

Total Tax: Total of PAYE tax plus HELP payment plus tax allowances.

After Tax wage: Taxable income minus total tax.


After Tax adjustments: Total of after-tax adjustments processed to date.


Net Wage: After-tax wage adjusted for after-tax allowances.


Employer Super: Includes the amount allocated to the employee for their super guarantee amount (SGC)


Salary Sacrifice (Employee): Includes all non-super salary sacrificed amounts that the employer has processed on behalf of the employee.


RSEC: (Reportable Super Employer Contributions) 
The payroll processed difference between the SGC Minimum Percent and SGC Agreed Percent.
For the setup of this please see the Rule Set Configuration - Superannuation article.


OTE: Refers to the employee's Ordinary Time Earnings processed to date, these earnings are used to calculate the employee's minimum super guarantee contributions. For more information on this please refer to the ATOs documentation.


Salary Sacrifice (Superannuation): Includes all super salary sacrificed amounts that the employer has processed on behalf of the employee. 


Total RSEC: The sum total of the RSEC and the Salary Sacrifice (Superannuation) amounts. 


Lump Sum Payments:  Used for termination payments where the amounts were not included in ETP

  • A - Unused annual leave, leave loading and long service leave termination payouts (between 16/08/1978 to 17/08/1993)
  • B - Unused annual leave and long service leave termination payouts (pre-16/08/1978)
  • D - The tax-free component of a genuine redundancy payout.
  • E - These payments relate to earlier income years and return-to-work payments
     

For more information please refer to the ATO's resources

CDEP Salary or Wages: Total of Community Development Employment Project amount year to date.


RFBA: (Reportable Fringe Benefits Amount) Not calculated or processed within ClockOn, to include this value you will need to manually enter this figure based on your own calculations prior to your EOFY finalization.


Union Fees: Name of union and value of Union Fees deducted year to date.


Final Payroll Indicator: This field is used to indicate that the final STP submission has been processed for the employee for the financial year, if needed this can be used to reverse this by unticking this value and running an STP Update event.



Tab 2 - Additional



Overtime: A running total of the employee's overtime payments for the financial year.


Child Support Garnishee: A total of the child support payments to date where the allowance type was set to Child Support Garnishee, this type is used for payments where there has been a Garnishee notice has been issued.


Child Support Deduction: A total of the child support payments to date where the allowance type was set to Child Support Deduction, this type is used for payments where the payments were voluntary. 


Cash Out of Leave: Details the total amount of leave that has been processed as a payout on the payroll screen, this doesn't include leave assigned through timesheets.


Workers Compensation: This details the total processed value of timesheets processed as the "Workers Compensation" leave type through the system.


Paid Parental Leave: This details the total processed value of timesheets processed as the Paid Parental leave type through the system. 


Other Paid Leave: This details the total processed value of timesheets processed as any other leave types through the system. 


Exempt Foreign Income: This includes income that you have recieved from a overseas company that is exempt from your standard reporting. This cannot be processed through payroll and will need to be manually added if needed.


Foreign Tax Paid: This relates to Australian employees that are working and earning an income overseas where they have already paid a portion of their taxable income the other country. For this amount you will need to do the following;

  1. Manually reduce the PAYE Tax from the General tab amount by the amount of foreign tax paid.
  2. Mamually add the amount deducted to the Foreign Tax Paid amount to the Additional tab.



Tab 3 - Allowances


This tab is used to show all of the allowances processed via payroll to the PAYG location Allowances, this includes items such as Directors Fees, Laundry Allowances, Tools, Tasks, Travel, etc.


For more information on the allowances that should be allocated to show separately to the ATO please refer to the ATO's documentation.


Opening YTD Balances

For customers moving to ClockOn from other systems that they already have a finalized STP record for ClockOn has the facility to allow for the Opening Balances to be entered directly into the system. The entered values will show to the employees on their payslip records and replaces the need to run initial YTD payrolls thus allowing for a simplified setup process.



The options on this screen are identical to that of the standard YTD screen with the exception of the following

  1. The Final Payroll Indicator is not included as an option on this screen.

  2. Include in STP: There is an option to include the opening balances as part of the STP submission amounts to be sent to the ATO as part of the ClockOn processed portion.

Note The Include in STP flag is is only needed if the YTD STP amounts have not previously been submitted through another payroll provider, if this is ticketed on in error it can be unticketed at any time and corrected to the ATO by preforming an STP Update event.