The Leave tab is where each employee's Leave is tracked and can also be adjusted. When moving from a previous system you need to manually add the employees current leave balance, as of last payroll in the old system, into the opening balances fields
Accessing the Leave
- Navigate to Setup > Employee Details or select the people icon from the top of the main screen.
- Select the employee from the Employee drop down menu
- Click on the Leave tab
Statutory Annual Leave:
Opening Balance (Hours): shows the balance of leave owing from previous worked years. | Pro-rata: reflects the entitlements for the current 12 month employment period. | Total: is the total amount of Statutory Annual Leave that the employee has available. |
Additional Annual Leave:
| Opening Balance (Hours): shows the balance of additional annual leave (where an employee works on Sundays and public holidays) from previously worked years. | Pro-rata: is the entitlement for the current twelve month employment period. | Total: is the total amount of Additional Annual Leave that the employee has available. |
| Opening balance Sun/PH paid days: reflects the number of days worked on Sundays and public holidays in the previous years and the | Pro rata: is the entitlement for the current twelve month employment period. |
Special Annual Leave:
| Opening Balance (Hours): shows the balance of leave owing from the previously worked year. | Pro rata: reflects the entitlements for the current 12 month employment period. | Total: is the total amount of Special Annual Leave that the employee has available. |
Leave Loading Withheld:
| Opening Balance: shows the previous year's entitlements. | Pro rata: reflects the entitlements for the current 12 month employment period. | Total: is the total amount of Leave loading Withheld that the employee has available. |
Personal Leave:
| Opening balance: shows the previous year's entitlements | Pro rata: reflects the entitlements for the current 12 month employment period. | Total: is the total amount of Personal Leave that the employee has available. |
Time in Lieu
- Balance of Entitlement (Hours): Shows the value (in hours) of time-in-lieu after processing the last payroll.
RDO
- Balance of Entitlement (Hours): Shows the value (in hours) of RDO leave after processing the last payroll.
Long Service Leave
- Balance of Entitlement (Weeks): Shows the value (in weeks) of Long Service Leave after processing the last payroll. If the employee is attached to a rule set that is storing LSL in hours, then (hours) will be shown beside the balance on this screen.
NOTE: Calculation of Entitlements. Entitlements must be calculated using the appropriate formulae according to the type. The rules for accrual a defined in the Rule Manager. To ensure employee entitlements are calculated correctly, contact the relevant professional association or department of industrial relations for assistance. Once the correct balances have been entered into ClockOn, they are accrued or deducted on a per payroll basis.