Before processing the payroll, the Administrator should routinely:

  • Ensure that the start date and length of the pay period for every new employee has been established and correctly entered
  • Ensure that the correct Rule Set is applied to every employee.
  • Ensure that all alerts relevant to time sheets and leave have been addressed. 
  • Ensure that all allowances have been reviewed, finalised and saved.
  • Ensure that the number of time sheet entries correspond with the date range of the pay period(s).
  • Ensure that all leave bookings have been entered correctly and reflect the correct hours.
  • Ensure that all time sheets have start and end times and a break length, or total length, department (if applicable) and shift (if using rostering).
  • Before finalising or processing the payroll, view and check all pay slips for accuracy.

Failure to perform this check list procedure may result in the need to roll back the payroll. If this happens, all modifications to allowances made during payroll preparation will be lost and will require re-entry.

Note: Time Sheet entries that have been finalised incorrectly will be identified by the Time Sheet Approval Wizard. This function forces the user to address the problem by adjusting the time sheets before payroll processing can continue.

New Employees 1st Payroll

When a new employee has been added to the payroll, ensure that the correct Rule Set, Rate Set and Allowance Set have been attached, using the Employee details. If a new employee requires special pay conditions (i.e. changes to OT calculations, penalties or loadings), a new Rule Set must be created or duplicated from the Rule Manager for that employee. Duplicated Rule Sets are useful when only minor variations from the original are required. Modifications made to a Rule Set apply to the current pay period and all future pay periods and affect all employees linked to that Rule Set.