Please click the following link for a full listing of the steps relating to the preparation and processing of EOFY and PAYG Summaries. - Processing EOFY through ClockOn

ClockOn recommends that companies run an EOFY wizard process prior to running the STP EOFY finalization process.

This is used to ensure that the payroll processed amounts match back to the employee YTD values as well as that all of the employee details are valid and that they have payment details for the financial year.  

  1. Go to the Payroll tab and Click on Create PAYG Summaries.
  2. Select the LocationNOTE: you will need to run this for each location that has a difference ABN.
  3. Select the Financial Year EndingNOTE: Amendment is only required if you are resubmitting the EMPDUPE01 file to the ATO for the selected financial year.
  4. Click on Next.

  5. Step 1: Verify your location details. NOTE: If this is incorrect you will need to Close out of the Wizard and fix up in the Location Manager (Steps above), then click the Next button.
  6. Step 2: Verify your contact name. This can be updated on this page.

  7. Click on Next
  8. Step 3: Employees to consider for YTD rebuilding. This screen will show any employees who have had manual changes made to their Employee YTD values and hence they no longer the same as what has been recorded at the time of payroll.
    You have the option to:
    1. Ignore all and this will use the current values in the employees YTD page
    2. Rebuild: this will amend the employees YTD figures to be was recorded at the time of payroll
    3. Restore: This is used after a rebuild has been completed for an employee and you wish to revert back to the manual changes that were made.

  9. Click on Next

  10. Step 4: Checks all the employees to see if they have any additional reportable super contributions above the current required minimum rate. This included Super Salary Sacrifice, Additional Employer Contributions (as established in the ruleset).
    1. Click on the Calculate button to retrieve the employer contribution that is calculated at the end of payroll for the financial year. These will show on the RSEC Column after the calculate button is pressed
      NOTE: Manual changes to the employees YTD’s will show in the RSEC column, prior to pressing the calculate button, and will not be recalculated when you click on the calculate button. If you want to recalculate these figures to be what was processed at payroll, tick the include box and then the calculate button.

  11. Step 5: This is the list of employees that will be included in the creation of the file to be submitted to the ATO as well as your PAYG and ETP summaries.

    NOTE: Employees that are deselected are those that did not pass the validation check. to find out why or correct any employees you will need to cancel the wizard and re-run the validation wizard (as above)
    The Aggregate column advises of any employees who have 2 or more card files that share the same:
    1. Location ABN
    2. Title, First and Last Name
    3. TFN
    4. Date of Birth

  12. Select the file location of where you want to save your EMPDUPE01 file required to upload to the ATO. To do this click on the yellow folder icon and you will be prompted with a window to Choose a folder when where the EOFY data will be saved. By default, the file location will be in the ClockOn installation folder on your computer. When the file is created it will be created under a folder called EOFY/LocationName/FinacialYearEnding (example: C:\Program Files (x86)\ClockOn\EOFY\Malvern Entity 001\2018\EMPDUPE.A01)

    Note: This screen is only avaliable if a STP submission has not been processed for the ABN

  • Step 7: Printing the reports. On the final page of the wizard, you will have to option to Print and Email the Individual PAYG Summaries and ETP Summaries.

    For each type of summary, you will have the options to:
    1. Print all of the employee summaries.
    2. Print only the employee summaries who don’t have an email address in their card file
    3. Email all the employee summaries who have an email address in their card file.
      TIP: If you are unsure if you have any ETP summaries try printing them first before just emailing them.

Click on Finish to close the wizard.

TIP: You can run the Create PAYG Summaries wizard as many times as you need to check that all is reconciliation is correct. just be aware that by doing this the EMPDUPE01 file will be over written each time you run it. So the final time you run the wizard will be the one you upload to the ATO.