Using the MYOB time sheet integration wizard you can use ClockOn's Roster and Attendance options to record your employee work times, and quickly export them to MYOB, via the the integration wizard, allowing you to use MYOB's payroll.

To use the integration wizard you need to have configured it first (see: Adding a MYOB AccountRight Live Integration)

1. Navigate to the Home tab and click on the Integration Wizard Icon
   
   

2. Select the Type of integration. MYOB - Time sheets to push the times into MYOB or Manual - Time Sheets for an export file to upload into other systems (See below)
   
   

3. Select the Company details you want to export to, then click on Next
   
   

4. The export option window will pop up so you can choose any filters and the payroll period you want to send to MYOB
   
   

5. Once all the options are selected, Click on Ok
   
   

6. On the Map Employees screen you have the option to Auto Assign the ClockOn Employees to the MYOB Employees. This matches employees based on their first name, last name and date of birth. You can also manually map (join) the employee together by clicking on the fields, under the MYOB Employees column and from the drop-down menu select the employee's name to map them together.
   
   NOTE: Mapped employees will show in Black and un-mapped employees will show in Red. You do not have to map all employees, you can run it for those that are just mapped, you will get a confirmation message
   
   
   

7. Once all of the required employees are mapped, click on Next. This saves the mappings for future submissions however you will see this page each time.
   
   

8. Once the employees are mapped you will be taken to the Time sheet Mappings. This allows the user to map the ClockOn time sheet breakdowns to MYOB, it will load the categories and jobs from MYOB and allow you to select them in a drop-down list.
   
   

9. The Timesheet mapping window has the following columns:

   1. Description: This column is grouped by ClockOn Rule set, ClockOn Employee, ClockOn pay categories (e.g. Normal Hours, Penalty (time), Leave types, etc..) Each group can be expanded to view more information
      
      

   2. Location/Department: This column shows the ClockOn location and department that each ClockOn pay category is linked to, based on the timesheets in ClockOn
      
      

   3. Date: When the ClockOn pay category is expanded it will display the date of the timesheet entry
      
      

   4. Day:  When the ClockOn pay category is expanded it will display the Day of the timesheet entry
      
      

   5. Hours:  When the ClockOn pay category is expanded it will display the hours of each timesheet entry
      
      

   6. %: This displays the % that the ClockOn hours category is set in the ClockOn rule set.
      
      

   7. Rate: This displays the employee base rate that the % is to be applied to
      
      

   8. Category: Using a drop-down menu you can map these MYOB categories to the ClockOn pay categories. When selecting a Category the system will build a mapping rule. This rule is then applied to all that match it. In most cases, you can just pick categories for each of the records. Any other category that matches the mapping rule will automatically map to them. For those who understand it more or want to control it a bit more, they can edit these. (See Editing Rule Mappings below)

      NOTE: When running in the manual mode it's just a manual entry not dropdowns. 
      
      

   9. Job: Using a drop-down menu you can map these MYOB Jobs to the ClockOn pay categories or Timesheets when the ClockOn pay categories are expanded
      
      

   10. Actions: Using these buttons, for each row you can Add, Edit or Remove the mapping rules
       
       

   11. Notifications: If there is an error with one of the mappings the row will be red and if you hover over the notification icon a pop-up with a brief description of the error will show
       
       

10. Once all of the required time sheets are mapped, click on Next. This saves the mappings for future submissions however you will see this page each time and can make adjustments as required
    
    NOTE: Entries not linked appear in red, but like the employee mapping screen you do not have to link them all.
    
    
    
    
11. Once the mapping has been completed, you can then submit the data to the online system for further processing. Press the Submit button to continue, ClockOn will then report the process in the on-screen log.
    
    
12. The wizard is now complete and will allow the user to close the screen. Please ensure the data is correct in the external system. Click on Finish
    

Editing Rule Mappings

To edit the rule mappings you can click on the ellipsis icon (...) at the end of the row you want to edit. This will open up the mapping details for that rule allowing you to edit the rule. 

Example:

If you have added base hourly, it will be assigned to the department that has been allocated to the ClockOn time sheet. If you want to ignore this auto allocation to the department you can turn off Match by Location(s) and/or Match by Department(s) and now this rule will apply to all the locations/departments.

The Mapping Rules Icon

• Clicking on the Mapping Rules button shows all of the loaded rules for this API connection
  
• The move buttons are there because they apply the rules in a sequence, if 2 rules apply to the same cost breakdown the last one will override it.
  

Show Errors Only 

The show errors only button filters the records and only shows the red ones

Manual Timesheets

The only difference with running in manual mode is that you don’t see the employee mapping page and you need to enter the categories manually, and not from a drop-down list. After setting the timesheet mappings, the submission page will export a *.csv file with all the fields required for most systems.drop-down